Every call ends with a text. Everything she said, everything she promised.
Sarah's your AI receptionist, and every call she takes ends with a text. 28 seconds after the customer hangs up, you've got an SMS recap on your phone. The full transcript is waiting in the dashboard: searchable, taggable, correctable. Nothing happens behind your back.
- Water heater out, no hot water since 4 AM
- 1409 Roca Verde, San Antonio · in service area
- Tomorrow 8 AM · Rosa's tech rolling · new water heater on the truck
- Inspection $0 · repair quote after
- Spanish-preferred · cheerful, no urgency complaints
Every call. Every word. Every promise she made.
You hired Sarah; you didn't outsource your phone. The whole reason this works is because you can see exactly what she said, change what she'll say next time, and audit anything you want.
Calls with a recap, no exceptions.
Every call (emergency, quote, spam, wrong number) gets logged and a recap sent. Spam goes straight to the morning digest, not your SMS.
Transcript accuracy, English & Spanish.
Verbatim transcription of every turn. Brand names, addresses, prices captured cleanly. Flag any line for a correction and Sarah re-trains on it.
From hang-up to your phone.
The SMS lands while the customer's car is still in the driveway. Address, urgency, what she promised, what to bring: in your pocket before the next call.
Archive, searchable, forever.
Every transcript and recap kept indefinitely. Search by customer, phrase, address, urgency, outcome. Export to PDF on demand.
Six lines. Everything you need.
The recap isn't a transcript dump. It's an SMS your office manager would write if your office manager were perfect, fast, and on the clock at 11 PM.
What's in every line.
Built around what the person showing up actually needs, and what you'd want to know if you were out on a job and couldn't read more than two paragraphs.
- Outcome & customerBooked, escalated, or routed. Customer's name, ready to call back.
- The jobWhat it is, how urgent, since when. The line item that pays.
- Address & service-area checkFull address, validated against your service rules.
- Tech assignment & ETAWho's headed out, when, with what they need.
- What she promised on pricingFree inspection? $200 assessment? She tells you what's on the table.
- Vibe & verbatim notesSpanish-preferred, dog in the backyard, "she sounded frantic." Context the tech can use.
- Water heater out, no hot water since 4 AM
- 1409 Roca Verde, San Antonio · in service area
- Tomorrow 8 AM · Rosa's tech rolling · new water heater on the truck
- Inspection $0 · repair quote after
- Spanish-preferred · cheerful, no urgency complaints
The whole call. Verbatim.
Want more than the recap? Open the call in the dashboard and read every line. Highlighted action items show what she captured and what she promised, pulled out automatically.
What she extracted.
Action items, promises, and entity data are pulled out automatically, so your CRM, calendar, and tech know everything that matters.
- Outcome
- Booked · urgent
- Customer
- Dana Whitfield · (208) 555-0427
- Address
- 4127 Ridgecrest Dr, Boise
- Urgency
- Critical · no heat ≥ 1 hr
- Tech & ETA
- Ray Delgado · 47 min
- Equipment
- Furnace igniter · blower parts
- Pricing promised
- Diagnostic $89 · repair quote before work
- Notes
- "worried about the pipes freezing" · caller flagged kids in the house, cold night
Every call she's ever taken. One screen.
Search by customer name, phrase, address, or outcome. Filter by call type. Read, flag, or export. The black-box receptionist replaced by a glass one.
Calls, 147 this week.
- Escalated1m 14s11:48 PMDana WhitfieldHVAC · Carlucci · no-heat emergency intake
- Booked2m 03s9:44 PMCarlos MartínezPlumbing · Velez · water heater out, same-day book
- Booked4m 21s7:31 PMMaddie OwensRoofing · Henson · full re-roof quote
- Booked3m 48s2:54 PMTom BridgerElectrical · Brightwork · panel upgrade quote
- Routed0m 42s1:18 PMJanelle CobbVet · Riverside Animal · sick pet, same-day
- Booked3m 12s11:42 AMRenee ParkDental · Brookside · new patient + insurance check
- Screened0m 08s9:18 AMUnknownFiltered · auto-warranty robocall
- Booked2m 38s6:18 AMMaria VargasSalon · Lux Studio · Spanish, color appointment
When she gets a line wrong, you correct it once.
Sarah's good. She's not perfect. The point of full transcripts isn't audit theater. It's that you can flag a line, write what you'd rather she said, and she uses your correction on every call after.
Flag. Rewrite. Done.
Three steps. The cost of a wrong line goes from "we lost the customer" to "I spent thirty seconds in the dashboard last Tuesday."
- Flag the line.Hover any turn in the transcript, click the flag. Tag what was wrong: wrong price, wrong tone, wrong service, off-script.
- Write the better version.Type what you would have said. Sarah uses this as her preferred phrasing from now on.
- She uses it next call.No retraining cycle, no waiting on us. The next caller asking the same question gets your corrected answer.
Sarah"Diagnostic's $89, and we can usually get back out to do the repair within a couple days."
"Diagnostic's $89. If it's a repair we can do, we schedule it right there on the call so you're not sitting in the cold."
I read the recaps over coffee. Forty-seven calls, six lines each, and I know what Sarah said, what she promised, and where my team is headed before anyone has started. I haven't checked voicemail in fourteen months.
Recaps are one of four things she does.
Here's everything else.
Live answering.
Voice, bilingual, brand-trained, in under a ring. The first impression that decides whether they hang up or hire you.
Read about live answering02 · CapabilityBooking & intake.
Full intake, urgency triage, on-call routing, and a real booking on your real calendar, with no double-bookings.
Read about booking & intake03 · Capability24/7 coverage.
Nights, weekends, holidays, vacation, overflow at noon. She never goes on break and she never forgets to check voicemail.
Read about 24/7 coverageBook a demo. We'll send the recap to your real phone after we call.
Fifteen minutes on Zoom. You call our demo line, Sarah answers, and the SMS recap lands on your phone while we're still talking.
Or ring the demo line right now:(855) 555-0721